Event Cover

Our aim is to work with event organisers to provide first aid cover in line with the needs of the event. Every event is different due to the venue, activities taking place, type of crowd, time of year etc. Our experienced staff will work with organisers to ensure adequate cover is provided. The event organiser will need to complete our booking form which will basically outline the event, although we will need more information comprising of a risk assessment and event overview. This information is particularly important if it is a new event or an existing event that has changed in a substantial way. Our staff will use the ‘Purple Event Safety Guide’ produced by the Event Industry Body and other guides to medical care such as the AAA Guide to sports. These give guidance on the provision of first aid & medical cover. This will then allow us to suggest levels of first aid cover required, numbers of first aiders, equipment and vehicles. We always try to send both first aiders and advanced first aiders to all events as this allows us to provide a higher standard of care. It is though the event organiser`s responsibility to ensure the level of cover is in their view sufficient.

We do not charge for our event services as we feel this allows every event to benefit from first aid cover. Clearly though we need funds to operate and develop our service, we welcome donations from event organisers and we hope that you will be as a generous as you can in supporting our charity.

We have oveer 60 members which mean we can provide cover to several events at the same time. However our members are volunteers with work and family responsibilities so it is very important to book with us early - we would suggest at least 3 months in advance to avoid disappointment.

We will though always try to accommodate short notice bookings. In 2019 we covered 378 events up from 366 in 2018 and we saw a 60% increase in the number of patients treated.

We provide cover to a range of events such as:

  • Sutton on Trent Festival
  • Newark & Nottinghamshire County Show
  • Battle of Britain and Remembrance Day Parades
  • Tech Fest 5 day rock festival
  • Dave Lewis 26 mile Endurance Walk
  • Nottinghamshire Schools Cross Country
  • International Antique & Collectors Fairs
  • Southwell 5 day Folk Festival
  • European Juggling Convention (12 day event)
  • Normous Newark Auto Jumble
  • RAF National Equitation Event
  • Newark Air Museum events


We are having to consider the guidance issued by the Event Industry Forum who have issued new guidelines for the organisation of events during the pandemic after consultation with the Government.

We also must consider the protection of our volunteers and the patients we treat in respect of social distancing, access to first aid posts, personal protective equipment, and procedures for managing COVID19 patients.

This requires us to make alterations to our risk assessment and Medical Plans for events – this may result in increased resources and manpower being deployed to an event.

We would therefore urge event organisers to contact us early and consider the additional work, resources and manpower when considering the level of donation being made.

To make a booking request please complete a booking form and email it to chris.paknoham@ntlworld.com.